Voucher system

→ online application system in implementation phase - Stay tuned for updates!

Helmholtz AI is not only a platform for scientists doing their own research. It also provides tools and support to researchers across Helmholtz centres in a flexible, dynamic and transparent way.

For small projects, feasibility studies, etc. with runtimes up to 6 months, Helmholtz AI consultant teams can provide additional AI engineering and software support. These small projects are managed via a fast-reviewed, easily accessible voucher system that ensures minimal bureaucracy, short term collaborations and support with respect to data science tools.


How does the Helmholtz AI voucher system work?


It all starts with an idea

Users, i.e., all researchers from a Helmholtz Center can apply for voucher projects in order to work with Helmholtz AI consultants on a specific AI problem. In general, that might mean a request for transdisciplinary knowledge transfer and networking, training for young researchers, and/or support on different scales, including support for local projects and support in creating and advertising high impact benchmark datasets.

We are open to any ideas!


Submit a voucher proposal online

Voucher proposals are submitted via an official online form (available soon!). There are two voucher categories: 

Exploration voucher (1 week)

If you need initial consulting regarding your voucher idea (on methods, potential solutions, timeline and/or help to design the outline), with this voucher you can get one week of consulting and can afterwards apply for a realisation voucher.

Realisation voucher (2 weeks - 6 months)

The 'standard' voucher, for those who already have a specific concept, an idea about methods, timeline suggestions... in short, you know what you want and what you need help with. 


It's review time

The reviewing process of your submitted voucher proposal might take up to 2,5 weeks. There are two review phases: 

First, your submission form will be checked according to formal submission criteria (2-3 days).

Once validated, your voucher proposal will undergo a thorough scientific review (2 weeks).


Voucher accepted! Now what?

You will receive the review results of your voucher proposal via e-mail.

If your proposal is accepted, the project may start. Depending on the voucher type, the project might last 1 week (exploration voucher) or up to 6 months (realisation voucher).

If your proposal is not been accepted, do not despair! Re-submission of revised voucher proposals is accepted and encouraged. 


It does not need to end here

Once your voucher project has reached its end, a final report will be issued. After that, you can:

• apply for a follow-up voucher that allows you to extend or complement the work done so far.

• scale-up your project and apply for funding on the next Helmholtz AI project call.

• apply for a brand new, exciting Helmholtz AI voucher!



We are happy to help! Send us an e-mail at contactnoSp@m@helmholtz.ai.